Event Producer - Mr. Sudharma Kshirsagar

About:

Passionate event professional in event conceptualisation, event planning, event production, branding and client management for corporate and public sector organisations. I have over 10 years of professional experience in planning
and delivering a wide range of events within a varied business sector.

I consider myself a dynamic individual with a positive attitude. I am goal oriented, hardworking and resilient to handle stress in any situation. I have outstanding interpersonal skills and find it easy to build and maintain a good relationship with clients and suppliers. Event management is something that I enjoy and excel at. I have consistently proved that I can hit the ground running
and deliver real results!

Key Skills
- Event planning
- Implementation of an agreed events programme with special focus on attention to detail
- Preparation of quotations, event budget & cost negotiation responsibility
- Developing content for events & marketing communication using creativity and innovation
- Researching and liaising with high profile speakers, artists, emcee’s and various event stakeholders
- Event layout & 3D setup designing as per clients requirement based on themes or brand promises
- Sourcing external suppliers, contractors, manpower & volunteers for seamless event execution
- Responsible for overall event operation and production by maintaining health and safety at workplace
- Pre and post event reporting to the client by conducting event evaluation survey to make sure event objectives are achieved

Event logistics
- Responsible for venue finding, location recce to make sure clients requirements are met within budget
- Plan, control and manage event material transportation, storage & on site management
- Liaise with event stakeholders including production team and various government licensing authorities
- Coordination with manpower and suppliers for delegate registration, travel and accommodation

Printing & branding
- Production of event collateral’s - banners, fliers, acrylics, signboards, vinyl, pop-ups, foamex boards etc
- Liaise with outdoor marketing solutions- billboards, bus shelter, media & vehicle wraps for event marketing
- Responsible for 3D setup designing, adaptation of artwork, fabrication for event and exhibitions

EDUCATION
Leeds Beckett University (UK Centre for Events Management) – M.Sc International Events Management, Level 7 (2019 – 2020)
- Completed with merit grade
- Master research project on health, safety and security policy in events industry.
- Core modules: Experiential marketing, Professional practice, Event operations & risk management, Human resources management and Strategic financial management

University of Pune, India – BBA- Bachelor of Business Administration, Level 6 (2004 – 2007)
Core modules: Marketing & advertising

EXPERIENCE
Conference Assistant – Profile Productions - Part time, Harrogate, UK (11/2019 – 11/2019)
- To assist the Conference & Events Operations Manager with conference set up and attendee registration
- Liaise with the banquet manager and floor operations team ensuring the correct standards and methods of service maintained, as per standard operating procedures
- Work with, direct, and assist vendors for conference production and branding
Event attendee management, coordination of food & beverage, audio/visual, transportation, hotel and on-site support for conference
- Keep inventory of all events materials and make sure they are kept up to standards
- Perform any other duties as requested by Senior Management

Event Assistant for ICC Cricket World Cup 2019 – Red Sky at Night Events - Part time, Leeds, UK (06/2019 – 07/2019)
- Assigned to manage various entertainment acts (differed each match day) which involved liaising with lead contact, overseeing travel & catering requirements, dressing rooms, and performance schedule
- Assist event manager with on field elements (inflating of national/team globes, flag team etc)
- Responsible for liaising with various entertainers for fans entertainment
- Responsible for event setup, fan village arrangements and event collateral placements
- Assist in event branding, entertainers line up for the day and to make sure all the performances executed on pre decided time
- Assist venue manager with set up for match days
- Administrative and general support role to venue team for setting up various elements for match days

Volunteer for Childcare Expo – Broadway Events - Part time, Manchester, UK (06/2019 – 06/2019)
- Responsible for delegate registration and event collateral distribution
- Responsible for installation of event banners, pop ups, acrylic signages, and vinyl pasting
- Set up of selfie booth and graffiti wall
- Liaise with the exhibition participant and make sure they are getting all the services appropriately as promised by the exhibition organiser

Volunteer – Women in Leeds Digital Conference - Part time, Leeds, UK (05/2019 – 05/2019)
Roles & responsibilities:
- Setting up exhibition room, registration desks, seating arrangement for attendees and liaising with audio-visual suppliers
- Interactive technology setup, delegate registration & arrangements of food & drinks
- Event merchandise distribution

Managing Director – Orange Events & Promotions - Full time, Nasik, Maharashtra, India (11/2009 – 01/2019)
OE&P is an events management & brand activation agency based in India and as an managing director I was responsible for overall business activities including client meetings, business development, financial management, planning & execution of various events such as conferences, product launches, fashion shows, roadshows, exhibitions, festivals, conventions, team building activities, brand activations, annual day celebrations, weddings & private parties.
Roles & responsibilities:
- Seamlessly planned, coordinated and executed events, both professional (conferences, meetings, production launch, exhibitions) and social (weddings, birthday celebrations) for 10 to 3000 delegates
- Maintained business relationships and communication with sub-contractors and vendors
- Planned the event floor plan and its budget and produced the event materials and collateral’s
- Oversaw the planning and execution of logistics and managed all sort of the event operations
- Negotiated and managed contracts with sponsors, sub-contractors and vendors
- Liaison with caterers, artists, Bollywood celebrities, emcee’s, security personnel and licensing authorities
- Gathers information on each project to achieve quality event productions managing all aspects of the event from location and food to marketing materials and displays
- Ensure compatibility of event or project plans to overall company and business strategy; proposes new ideas to improve the event planning and implementation process
- Ensure availability of all material and manpower for any events in progress
- To work with external vendors in order to manage the audio-visual production and all technological aspects of the event
- Lead, project management, deliver and provide creative input into corporate events (conferences, annual day events and conventions), with audience sizes upto 3000 delegates
- Ensure superb event execution and client satisfaction by creating and executing events that exceed their expectations
- Coordinates the organization and planning of all events by creating timelines, checklists, and itineraries for guest speakers, on-site vendors, production crew, and events team
- Determines the best approach for the projects being managed with high quality standards

Events Operations Manager – Trans Events - Full time, Nasik, India (03/2009 – 10/2009)
Trans events is a leading event management & advertising agency in Maharashtra, the west of India. As an events operations manager my role involved:
- Follow up on the concepts and proposals approved by clients and put them into reality
- Source for materials and act as a negotiator to obtain cost-effective prices from suppliers
- Key liaison between client, event managers, in-house designers and other 3rd party vendors leading up to the event, ensuring that both client and event requirements are met
- Apply for licenses, permits required for events from the relevant authorities
- Coordinate with the suppliers for event production, ensuring the delivery of a high-quality event
- Ensure a smooth operation throughout each event
- Work closely with members of the team to collectively produce a successful event
- To handle multiple projects from entry level to mega events
- Logistics management and inventory control of all equipment’s, materials and any other items

IT SKILLS
- Proficient in Google 3D SketchUp and LumionRT with certification from designing institute
- Corel Draw user for artwork adaptation and 2D artwork designing
- Proficient in Microsoft Office applications (word, excel, powerpoint)
- In depth knowledge of CMYK printing, router and laser cutting machines - Mimaki, HP & Konica Minolta solvent & eco solvent printers

Other information:

PERSONAL ATTRIBUTES
Excellent project management skill
Innovative event conceptualiser
Team player with strong interpersonal skills
Resilient & confident in my abilities
Ability to make effective decisions
Like to pay attention to detail
Works with positive attitude

AWARDS & RECOGNITION
- School Representative for UK Centre for Events, Tourism and Hospitality Management at Leeds Beckett University
- Awarded as the Best Event Planner by Association of Consulting Civil Engineers of India (ACCE), 2018
- Recognised as a professional academic essay writer for Health, Safety and Security Policy in Events Industry in India by Leeds Beckett University (essay will be published on Google Scholar soon)